DOCUMENT MANAGEMENT SYSTEM WITH TRACKING AND MONITORING IN MANUEL S. ENVERGA UNIVERSITY FOUNDATION-CANDELARIA INC.
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Abstract
The document processing in the Dean’s Office has been using multiple platforms to create and complete the task which affect work efficiency, convenience, and flexibility. Losing track of documents is also a crucial problem when it comes to documents sharing and processing. That’s why the researchers decided to create a centralized digital workstation where the Dean’s Office of Manuel S. Enverga University Foundation Candelaria Inc. can manage all the documents coming from the various departments of the school. Other departments and offices can also use the website to communicate with other offices using collaboration tools and document sharing. Sent documents will be monitored by the sender using the document tracking code generated by the system. Once the transaction or document cycle is completed, it can be archived and saved in the database for backup and future use.
All in all the system’s goal is to organize and simplify the workflow inorder to maximize work efficiency. The system also aims to help departments and offices to keep in track of documents, to prevent document loss and confusion between departments. This will greatly improve the document cycle across departments and offices in Enverga Candelaria.
The research methodology that the researchers used is Agile software development approach due to the flexibility and freedom it gives not only to the researchers but also to their research locale. It improves communication and collaboration between the researchers and the target research locale during the development process. This ensures that the researchers and the target locale are on the same page when it comes to the specifications and outcome of the system. The methodology also allows the researchers to adjust and apply early and late changes with ease.
The researchers expect the system will work and function according to what is being proposed and cope with the problems and issues that the research locale has experienced.
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