Centralised Digital Platform for Comprehensive student activity Record in HEIs
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Abstract
Higher Educational Institutions (HEIs) currently face significant challenges in maintaining accurate, transparent, and verifiable student information. Traditional methods of record-keeping rely heavily on manual data entry, paper-based certificates, and unstructured data handling, which frequently results in inefficiency, data fragmentation, and a lack of real-time accessibility. This paper presents the design, development, and evaluation of a Centralized Digital Platform designed to automate and unify student activity records. The proposed system utilizes a three-tier architecture to provide a seamless ecosystem supporting role-based dashboards for students, faculty, administrators, and recruiters. By integrating features such as automated attendance, QR-based certificate verification, and centralized demographic reporting, the system significantly improves transparency and secure data management. Experimental results from pilot testing demonstrate a reduction in administrative task time by up to 50% and an improvement in data accuracy from 40% to over 95%. This research highlights how centralized, technology-driven solutions can modernize academic management, align with outcome-based education standards, and establish a foundation for scalable digital transformation in HEIs.
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References
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